Exhibition Guidelines

The exhibition floor plan will follow a first contracted first served basis. The exhibition area is located at Al Ras 1 and the pre-function area. 

Exhibitors need to fill in hotel non-liability forms in order to receive access to the venue during setup.

Slot Sizes

Diamond 9m X 3m, Booth
Platinum 6m X 3m, Booth
Gold 4m X 3 m, Booth
Silver 3m X 3m, Booth
Exhibition 1 X 3.5m 2.5m popups & 2 X chairs

Setup Timings

Assembly: October 31 at 10:00 up to November 1 at 07:00

Dismantling: November 3 at 17:30 up to November 3 at 22:00

Exhibit Timings

Exhibition will run in parallel to the scientific program. It is recommended that company reps from sponsors are present at their booths during coffee breaks and registration timings every day.

Compliance Forms

  • All built booths require approval of design by October 18, 2018 strictly
  • Sponsors are required to fill in a security clearance and compliance form on behalf or by their third-party booth designers/builders. The forms are provided by the venue in order to access the exhibition area. In the case forms are not provided no guarantee during setup can be made
  • For further details please email Basil Kadara on bkadara@diaedu.com

Shipping Collateral

In the case sponsors are sending items from abroad or congress bag inserts need to be sent to the following address:

Office Suites #907, Düsseldorf Business Point
Al Barsha 1
Dubai, United Arab Emirates

Important Exhibitor Notes

  • Promotion of CME related events is strictly not allowed without prior consent of the Board of Directors of the AACE.
  • Promotion of ad hoc activities, CME program, future stand-alone, pharmaceuticals events are not allowed without prior consent of the Board of Directors.
  • Conducting any exhibitor related activities and promoting them during the hours of the scientific programs of the AACE Gulf Chapter is strictly prohibited.


Non-compliance to any of the above statutes by exhibitors participating at the AACE Gulf Chapter can result in a fine up to USD 50,000.

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